Topic 2 - Word Processing

In this topic, you will be introduced to the Word Processing software. This refers to the software used in designing, processing, sorting and forming a text, saving and printing a document. The Word Processing software includes Microsoft Word, Word Star, Word Perfect and Chiwriter. The Microsoft Word software uses Graphic User Interface (GUI); with this, the use of computer is easier and user friendly.

The word processing software has a number of attributes in the preparation of a document, including:

• Layout and arrange documents more attractively
• Search texts for editing
• Cut, copy and paste text
• A safer document saving system
• Making Header and Footer
• Making tables and Index
• Spelling and grammar check
• Using the thesaurus
• Merge image and text
• Insert graphic and objects
• Form letters that can be combined with list of addresses
• Format documents automatically from the format gallery
• Preview documents before printing

Microsoft Word is a complete word processing software package with facilities to produce quality text elements. This software also allows other supporting elements to be integrated together. Microsoft Word combines various features such as editing, layout, printing and overall distribution besides being user friendly.

Microsoft word software can be started through the Start button at the bottom left corner of the screen. The following instructions can be followed to start the software:

 

Page Layout

Once the Microsoft Word software is opened, the screen will show the following display and a few main menus will guide and facilitate you in your word processing work.

File Menu

This menu contains all the instructions pertaining to file management or document building as in opening of a new file, opening and closing a file, saving a new and old file, displaying and printing file contents or a document.

Edit Menu

This menu contains all the instructions. Pertaining to file modifications such as copying, pasting text, searching for specific word in files and others.

View Menu

This Menu contains all the instructions pertaining to the display of file or documents on the screen. In addition to that, it also displays Microsoft word interface display options.

Insert Menu

This menu contains all the instructions pertaining to the process of adding elements into a file or document that  is  constructed.  You  can  add  fields,  symbols,images to name a few. Various kinds of attractive documents can be produced.

Format Menu

This menu contains all instructions in relation to the process of modifying a text which is typed in a file or document like the type and length of the text, line spacing and others. It also can modify the orientation and specifications of the text produced.